Minutes of the Sixty-fifth Annual General Meeting of Reed Cricket Club held virtually on Thursday 25th November 2021 starting at 2000hrs.

1. Opening address and to confirm the present incumbent, Andrew Emms, as Club President and
Chairman of the AGM.
According to the Club Constitution there being no alternative nomination received in the requisite time, ANDREW EMMS remained Club President. Unfortunately, due to technical issues, Andrew had to send his apologies. As a result, the Club Chairman, Stuart Smith, conducted the meeting.

2. Attendance & Apologies.
Present at Virtual Meeting:
Richard Barlow, Matt Bowles, Jaime Boyd, Jonathan Fynn, Paul Garrott, Matt Giblin, Sam Greaves, Tom Greaves, Hannah Heslam, Rhodri Hughes, Chris Jackson, Kieran McKinna, Bill Mansfield, Peter McMeekin, Scott Nash, Cilla Robertson, Michael Robertson, Richard Robertson, Stuart Smith (Chairman) and Peter Wholley (Minutes Secretary) (20 attendees).

Participating in Ballot:
For record purposes, the following 20 Members submitted votes in the 2021 AGM process:
Chris Baker, Marcus Baker, Peter Baker, Jaime Boyd, Julien Fynn, Paul Garrott, Matt Giblin, Sam Greaves, Tom Greaves, Neil Haslam, Chris Jackson, Richard Johnson, Peter McMeekin, Cilla Robertson, Richard Robertson, Bethan Smith, Graham Smith, Stuart Smith, Tim Tidey and Peter Wholley.

Apologies for absence:
Andrew Emms, (Club President), Peter Baker, Marcus Baker, Chris Baker, Lloyd Bowman, Julien Fynn, Edward Garrott, Neil Haslam, Richard Haydon, Terry McKinnell, Steve Nash, Bethan Smith and Graham Smith.

3. To announce the results of the balloting process.
Items 3a, 3c, 3d and 3f were agreed and accepted.

3a. To approve the Minutes of the AGM held on 18th February 2021.
Minutes had been previously circulated and published on the RCC Website.

3b. Matters Arising from the Minutes of the previous AGM on 18th February 2021.
There were no matters arising or outstanding actions.

3c. To receive the Club Chairman’s Report.
Stuart Smith’s Report had been previously circulated and published on the RCC Website.

3d. To receive the Annual Accounts.
i. Annual Account: The Honorary Treasurer, Bethan Smith, had circulated financial data to the year ending 30th September 2021. The Closing Balance was £27,312.70p. Accounts had been audited by Alec Fynn and Scott Rouse and found to be in order.

ii. Bar Account: Owing to Julien Fynn, the Bar Committee Chairman’s absence, Peter McMeekin had circulated Accounts relating to the Bar for the year ending 30th September 2021 and a written report in which he had highlighted significant events. The bar made a profit of £6,251.26p this year. Takings were £12,927.55p, (up by £7,687.22p on 2020) reflecting the return to some semblance of normality.

3e. To consider and vote on proposed Rule Changes in the Club Constitution.
There were no proposed changes to the Constitution.

3f. To consider and ratify or amend rates of Subscription and Match Fees.
The Committee recommended the following for 2022:

Subscriptions:

Full Playing Members £125 (£10 INCREASE)
Full Playing Members – if payment made by 1st May £105 (£10 INCREASE)

Junior Playing Members £35 (NO CHANGE)
(aged 16 and above in full-time education.)
Junior Playing Members – if payment made by 1st May £25 (NO CHANGE)

Non-Playing Members £25 (NO CHANGE)

Youth Members £50 (NO CHANGE)

Match Fees & Teas (Afternoon Matches):
Adult £10 (NO CHANGE)
Junior / Youth £8 (NO CHANGE)
(in Open-Age matches, i.e., not Youth fixtures.)

Matches Fees on Sundays are reduced by 50% if players have
played on both Saturday & Sunday of that weekend:
(Applicable only when the Full Subscription has been received.)
Adults £5 (NO CHANGE)
Junior / Youth £4 (NO CHANGE)

Match Fees (Evening fixtures):
Midweek Adult £2 (NO CHANGE)
Midweek Junior / Youth £1 (NO CHANGE)
(in Open-Age matches, i.e., not Youth fixtures.)
N.B. There are no match fees for Youths playing in Youth fixtures.

Members were encouraged to pay subscriptions early with on-line banking transfer being the preferred method.

3g. To announce the results of the balloting process to elect Vice-Presidents, Officers and Auditors for the coming year.

All existing Vice-Presidents were re-elected. There were no new nominations.

ELECTIONS:

The holders of the following Positions / Roles had indicated that they would not be seeking re-election in 2022.
Playing Sub-Committee Chairman (Matt Bowles), Fixture Secretary (Peter Wholley), Second XI Captain (Ed Garrott), Third XI Captain (Rhodri Hughes), Sunday Captain (Rob Lankester), Under 25 Representative (Rhodri Hughes), Without Portfolio (Richard Johnson).

All other members of the Committees, Captains and Auditors had indicated their willingness to continue and no additional nominations had been received. Consequently, the following were elected / re-elected.

3g i. The following comprise the Club Executive Committee:

Club Chairman Stuart Smith
Membership Secretary Cilla Robertson
Ground Committee Chairman Richard Robertson
Honorary Treasurer Bethan Smith
Club Captain Tom Greaves
Safeguarding Officer Hannah Heslam
Playing Committee Chairman Vacant
Bar Committee Chairman Julien Fynn
Honorary Secretary Vacant

3g ii. In addition to the Club President and Executive Committee Members, the following comprise the Club General Committee:

Fixtures Secretary Matt Giblin
Social Secretary Sam Greaves
Under 25 Representative Kieran McKinna
Coaches’ Coordinator Richard Barlow
Youth Cricket Liaison Officer Hannah Heslam
Second XI Captain Stuart Smith
Fundraising Officer James Heslam
Sunday Captain Matt Giblin
Facility Manager Bill Mansfield
SHPCL Representative Michael Robertson
Minutes Secretary Peter Wholley
Without Portfolio Paul Garrott
Without Portfolio Neil Haslam
Without Portfolio Peter McMeekin

No nominations were received for the positions of Honorary Secretary and Playing Sub-Committee Chairman. At the earliest opportunity, the General Committee will nominate or co-opt a person or persons to fulfil these responsibilities.

3g iii. The following are Non-Committee roles:

1st XI Vice-Captain Rob Lankester
2nd XI Vice-Captain TBA
3rd XI Captain Scott Nash

3g iv. Members of the Playing Sub-Committee, (in addition to its Chairman, Weekend Captains and Vice-Captains):
Paul Garrott and Neil Haslam.

3g v. The following were elected as Honorary Auditors:
Alec Fynn and Scott Rouse.

3g vi. Trustees:
For the record, it was confirmed that Steve Dunn, Peter Lawrence, Richard Robertson and Stuart Smith are all willing to continue as Trustees. They are invited by the General Committee to carry-out duties should the Club have to be wound-up and are therefore are not in elected positions.

4. To confer Life Membership.
At its November meeting, the Club’s General Committee had agreed to the proposal from Peter Baker, seconded by Bethan Smith to confer Life Membership of the Club on Richard Robertson to acknowledge his outstanding contribution to the Club dating back to 1981. Richard has put in thousands of hours preparing pitches for many years, but has also played significant roles in the club’s various teams, as a successful Colts manager and Committee member. He thoroughly deserves this award.

5. Any Other Business.

Peter Wholley clarified that, without an appointed secretary, he would be required to stand in for any Executive Committee meetings.

Richard Robertson reminded everyone that the four trustees: himself, Peter Lawrence, Steve Dunn and Stuart Smith are responsible for the Club and any issues members may have can be addressed to one of them.

Tom Greaves thanked Matt Bowles for his work in encouraging players to turn out, which contributed to the 3rds promotion success. He asked members to look out for new recruits as we must strengthen our playing staff with the 1st XI in both the Championship and the Village Cup next season. A bid for an overseas player will also be made.

Stuart Smith sounded an optimistic note that our youth squads are developing well and becoming old enough to play adult cricket. However, he was disappointed that fewer than half of those who voted in the ballot were players and only a handful had attended the AGM or helped behind the scenes.

This sentiment was echoed by Chris Jackson and Richard Robertson advised that blanket WhatsApp requests usually fell on deaf ears. He suggested that direct telephone calls made people feel more valued, a point echoed by Matt Bowles when recruiting for weekend teams. Face to face requests were also effective. Kieran McKinna said that advertising for volunteers should be done well in advance before other commitments were made.

Stuart Smith closed the AGM by thanking all attendees and was optimistic that the new season would be played in more enjoyable circumstances.

The Meeting closed at 2032hrs.

Minutes compiled by:-

Peter Wholley
Minutes Secretary,
Reed Cricket Club.
25th November 2021.

Signed as a true and accurate record: Andrew Emms, Club President Date: 6th December 2022